U.O Note No. 450/Ser.-C/91-1, Dated: 24th October, 1991.
SUB.:- Office Procedure - Reference to General Administration (Services) Department - Instructions - Reiterated.
It is observed that of late, files, are being referred to General Administration (Services) Department for advice without indicating the point of reference or issues requiring clarifications. Instructions have been issued in the past indicating the procedure to be followed while referring the cases to General Administration (Services) Department. In spite of those instructions, cases are being referred un-necessarily to General Administration (Services) Department resulting in considerable increase in the volume of work and delay in the disposal of the cases.
2.
All the Departments of Secretariat are therefore requested to keep the
following instructions in view while referring the files to General
Administration (Services) Department for advice:
(i) While
mentioning the facts of the case in brief, the specific point or points of
reference would be indicated in the file.
(ii) Cases may be
referred, if they involve interpretation of service rules in which the
Secretary/ Deputy Secretary/Joint Secretary/Additional Secretary considers that
a reference to General Administration (Services) Department is necessary.
(iii) Before
sending files the original of the back disposals and up-date copies of the
special rules or ad hoc rules should be put up for reference. The cases should
be examined carefully with reference to rules, and the stand taken in precedent
cases if any, Court's orders etc. The Administrative Department should take a
view and then refer the case for advice on specific point or points, if
necessary.
(iv) Sending files
"for perusal" or "for remarks if any;" or "General,
Administration (Services) to see before circulation" or "before the
papers are lodged" should be avoided.
(ii) Proposals for
suspension of Gazetted Officers.
(iii) Cases
relating to disciplinary action against Government servants as per the C.C.A.
Rules in force.
(iv) Appeals,
representation etc., against disciplinary action or any service matter.
(v) Extension of
temporary appointments beyond three months and reference to A.P. Public Service
Commission of such cases (Where consultation with the Public Service Commission
is necessary).
(vi) Declaration
of probation as per rules.
(vii)
Regularisation of services as per rules.
(viii) Cases to be
referred to the Tribunal for Disciplinary Proceedings.
(ix) Re-employment
of retired Government servants and extension of Service of Government servants
after the date of superannuation.
(x) Proposals for
permitting the acceptance of part time employment by Government servants.
(xi) Grant of
Pension or arrears of increments.
(xii) Relaxation
of T.A. Rules and Fundamental Rules.
(xiii) Deputation
of Officers for special studies or training etc., outside the State.
(xiv) Proposals to
lend the services of any Officer to Government of India and State Government or
on Foreign Service.
(xv) Grant of
study leave.
(xvi) Drafts of executive instructions.
3.
The Departments of the Secretariat are requested to ensure that the above
instructions are scrupulously followed while referring the files to General Administration
(Services) Department for advice.
