I. Casual Leave
1. References: Ruling 04 of FR-25 (Annexure-VII) and vide Ruling 01 of FR-85.
2. A concession to Government servant in special circumstances to be absent from duty for short period. Can be cancelled on public interest at any time (FR-67).
3. A register of Casual Leave should be maintained.
4. By taking Prior permission only (Rule-155).
5. In-charge arrangements shall be made and intimated to the Higher authorities.
6. Can be availed in combination with OH, HPL, EL, EOL, PH (Public Holidays) and SCL; but not be allowed with other leave, Vacation and Joining Time. - G.O.Ms.No.2465 Fin Dt:23-12-1959, G.O.Ms.No.2094 Fin Dt:22-04-1960.
7. Treated as duty for all purposes.
8. Maximum period for availment in a calendar year is 15 days in general - G.O.Ms.No.52, GAD (Poll.B) Dept, Dt.04-02-1981.
9. The maximum period of Casual Leave for Medical Staff in HM & FW department is 35 days.
10. If not availed in the calendar year leave will be lapsed.
11. If an employee is appointed in the middle of the year, Casual Leaves should be credited proportionately.
12. For every 3 late attendances without permission – 1 Casual Leave shall be deducted. If the Casual Leave account is exhausted, it shall be deducted from CPL / CCL account. If that account is also exhausted, it shall be debited from next year’s CL account - (Go.Ms.No.574, GAD (ser-c) Dept, dt,3-7-71).
13. The period of absence should not exceed 10 days at a stretch and is credited for eligible service only (FR-60). For temporary employees, sanction depends on discretion of the sanctioning authority - (GO. Ms.No.999, Fin., Dt_30-05-1959)
14. Grant of half day Casual Leave either from 10.30.A.M. to 1.30.P.M. or from 2.00 P.M. to 5.00.P.M. is allowed. But not be considered to the teachers on account of “Half day” Schools - GO.Ms.No.112 Fin Dt:03-06-1966.
15. Five (05) Extra Casual Leaves for Women employees.
16. Allow 01 Casual Leave per month of actual contractual service on full remuneration with a facility of accumulating and availing maximum 3 days Casual leave at a time to the Contract Junior Lectures/ Lectures working in the Government Junior / Degree collages in the state.
17. Officers are not entitled to take full amount of Casual Leave in a year - G.O.Ms.No.2465, Fin., Dt:23-12-1959, GO.Ms.No.2094, Fin, Dt:22-04-1960
II. Special Leaves
1. These leaves will not count against ordinary Casual Leave.
2. The competent authority will have the discretion to withhold the Grant of SCL in exigencies of Government work.
3. When summoned to serve as junior or assessor to give evidence and to stand as witness in civil and criminal cases.
4. For Donating Blood – 1 day
5. For Family Planning operations:
Male – Vasectomy I & II operations - 6 days.
Female – Tubectomy I & II operation – 14 days.
Male – for Tubectomy of wife -7 days.
Female –Salpingectomy after Medical Termination of pregnancy – for I & II times -14 days.
Male – Wife undergoing MTP I & II time also - 7 days.
Female - Insertion of Intra Uterine Contraceptive Devices – 01 Day.
6. Additional leave beyond the limit due to post operation complications subject to production on Medical Certificate.
7. Recanalization - 21 days or actual period of hospitalization whichever is less. Can be prefixed or suffixed to regular leave or Casual Leave.
8. On of account presence of infectious diseases in an employee’s house - smallpox, plague, cholera, typhoid, acute influenza pneumonia, diphtheria, cerebra-spinal meningitis, measles - not exceeding 21 days of SCL on production of certificate from Medical Officer - can be extended up to 30 days.
9. For participating in sporting events – not exceeding 30 days. If exceeded 30 days; excess period treated as regular leave.
10. Principal Office bearers of Recognized service Associations – 21 days in a calendar year.
11. To attend Vipasana Meditation Course -10 days at Vipasana International Meditation Centre Hyderabad. Special casual leave shall be admissible depending upon the need once in 3 years and maximum 6 times during the entire service period. Forty-Five (45) days for the Officers of the age of 45 years and above and rank of Dy. Secretary to Government and above in the scale of Rs. 10950-350-17575(RPS-1998)
12. Participating in trekking expeditions 30 days
13. Disabled Ex-service men re-employed as Civilian in the State Govt. services for appearing before medical resurvey board for the reassessment of disability and to go to hospital for treatment-15 days.
14. To participate in Rallies, Camps etc. Organized by A.P. Bharat Scouts and Guides -10 days.
15. For participating in Government Cultural Activities – not exceeding 30 days.
16. Members of Institution of Engineers:
(a) For attending annual Meetings at Hyderabad - 07 days in a calendar year.
(b) For attending annual convention to any part of the country- 10 days in a calendar year.
III. Earned Leave
1. References: LR-08, 10, 17 and 20.
2. Leave Rules have been liberalized w.e.f. 01-01-1978 vide GO.Ms.No:384, Dt:05/11/1977.
3. The maximum accumulation of E.L is 300 days w.e.f. 16-09-2005 – GO.Ms.No:232, Fin. (FR.I) Dept., Dt:16-09-2005.
4. Temporary employees - 15 days: Permanent employees - 30 days.
5. Earned Leave can be availed on medial / private affairs.
6. Leaves shall be credited in advance, in two spells on 1st January and on 1st July every year Permanent Employees – 15 days and Temporary employees – 08 days for each spell.
7. The permanent employees will earn leave at 2 ½ days for each completed month of service.
8. Leave cannot be sanctioned -
9. Permanent Employees - Not exceeding 180 days subject to balance in credit - G.O.Ms.No.153, fin. (FR1) dept., dt.4-5-2010.
10. Permanent Last Grade Employees - 120 days subject to balance in credit - G.O.Ms.No.329, fin. dept., dt.17-12-1982, GO.Ms.No:09, Fin., Dt:10/01/1983
11. Can be sanctioned in combination (prefixed or suffixed) of other leaves - Public Holidays, Optional Holidays, and compensatory leave – Memo.No:86595/1210/FR.I/7, Dt:29/05/1981.
12. No limit (180 days) along with commuted leave - GO.Ms.No: 384, Fin., Dt.05.11.1977
13. If the employee is on EOL, during the preceding half year the advance credit for the present half year will be reduced by 1/10 of the period of EOL taken during the preceding half year subject to maximum of 15 days for permanent employees and 08 days for Temporary employees GO.Ms.No.384 F&P dt:5-11-77.
14. Completed months are to be considered and fraction of a month is to be ignored. If appointed in the middle of the half year, credit for first two months will be one day each, third month two days and so on.
15. All Teaching and Non-Teaching staff in the educational institutions who are availing summer vacations and are eligible for 5 days E.L. per annum shall be eligible for 6 days E.L. per annum, subject to provisional of F.R. 82. The E.L. shall be credited in advance in two installments of 3 days each on the first day of January / July of every year.
16. If the balance is above 285 days on 30th June; gap need not be observed. Leave will be credited after deducting surrendered days – Memo No.50798/1063/FR-I/79-1, F&P, Dt:22-11-1979; Memo No.10472/C/199/FR-1/2009. Fin., (FR.I), Dt:29-04-2009. Memo No.14781/C/278/FR.I/2011, Fin (FRI), Dt:22-06-2011.
17. Leave salary can be claimed by considering 30 days/per month irrespective of claiming month. (G.O.Ms.No.306, F&P (FWFR.I) Dept., Dt.08.11.1974).
18. Leave salary includes Pay + OCA + HRA + AHRA +CCA. (Memo No. 64861/797/FR.I/71-1, Dt.14.07.72; G.O.Ms.No.25, F&P, Dt.05.02.96).
19. Conveyance allowance cannot be paid.
20. HRA can be claimed from those who are residing in Govt. Quarters - G.O.Ms.No.337, F&P (FWPC.II) Dept., Dt.29-09-1994.
21. No interim Relief will be paid - Memo No.31948/398/PCI/98-1,Fin, Dt.12.08.98.
IV. Surrender Of Earned Leave
1. Introduced from 13-08-1969 - GO.Ms.No:238, Dt:13/08/1969.
2. Surrender Leave will be sanctioned from the date of application and can be sanctioned only once in a financial year - Memo No.47064/1164/ FR.I/91, F&P, Dt.20.01.92).
3. Leave can be surrendered 15 days for 12 months gap and 30 days for 24 months gap - G.O.Ms.No.221, F&P(FR.I), Dt.23.08.74; G.O.Ms.No.316, F&P(FR.I), Dt.25.11.74; Memo No.47774/1177/FR.I/74-1, Dt.07.11.74 (Class IV); G.O.Ms.No.393, Fin., Dt.31.12.75.
4. Leave sanctioning authority is competent to sanction surrender of E.L.
5. Application for surrender of E.L. should accompany the application for grant of leave.
6. The sanction order is valid for 90 days – Memo No.14423/715/FR.I/91, F&P, Dt.20.01.92 and Memo No.27/423/A2/FR.I/97-1, F&P, Dt.18.08.97
7. Surrendered leave will be debited against EL leave account.
8. Surrendered should not exceed 300 days at the time of retirement.
9. No deductions will be made in surrenders leave salary.
10. The cash value of leave surrender shall be the leave salary to which employee is eligible.
11. Temporary Government servants are eligible to surrender for 15 days after completing 24 months of service.
12. In the event of death, the employees are permitted encashment of Earned leave 300 Days.
13. Surrender includes Pay +DA + HRA + AHRA (as per eligibility) + CCA. Full basic pay prior to leave + all allowances HRA & CCA will be paid in full up to 06 months – GO.Ms.No:28, Fin. (FR.I), Dt:09-03-2011).
14. Conveyance allowance cannot be paid.
15. HRA can be claimed to those who are residing in Government quarters.
16. No Interim Relief will be paid.
17. EL may be withheld for those who are facing disciplinary proceedings until final settlement which involves recovery of money.
18. EL encashment is to be sanctioned by the parent department for those who retired from foreign service.
V. Half Pay Leave
1. References: LR-13, 15, 18, 23, 23(a)(i)
2. 20 days for each completed year of service and no maximum limit for accumulation.
3. Permanent employees only. Temporary employees appointed under Rule 10(a)(i) State and Subordinate Rules whose services have been regularized are not eligible for half pay.
4. Grant of H.P.L. either on Medical Certificate or on Private affairs.
5. Can be combined with other leaves.
6. During H.P.L. only D.A. would be proportionate, and the remaining allowances shall be allowed in full up to Six (06) months. No compensatory allowances (HRA, CCA) are allowed beyond 06 months.
7. H.P.L. on full pay up to 06 months can be granted to regular Government servants suffering from Leprosy/ Heart diseases /HIV aids/cancer/Mental illness and Renal failure (kidney).
8. In the case of encashment of leave on Half pay at the time retirement /death / invalid pension the total number of days of earned leave + leave on Half pay put together should not exceed 300 days for encashment. Formula = (Half pay + Prop DA)/30 * No. of days sanctioned.
9. The facility of encashment of HPL is extended to - teaching and non-teaching staff of Aided Junior Colleges / Degree Colleges / Oriental Colleges and for non-teaching staff working in PR, Municipality and Aided Schools. The monetary benefit is allowed from 04.05.2010 (The date of issue of GO 154).
VI. Commuted Leave
1. References: LR-15B, 18B
2. Sanctioned on Medical Certificate only.
3. Eligible to Permanent and Temporary Employees
4. Allowed after two years of service.
5. Limited to 240 days for entire service.
6. Twice the amount of H.P.L. shall be deducted from the HPL leave account.
7. Commuted leave along with EL shall not exceed 180 days.
8. Can be granted combinedly with Earn leave and EOL.
9. The sanctioning authority has to believe that the employee will return to his / her duty on expiry of leave.
10. When a Govt. servant intends to resign/retire after availing commuted leave, it should be converted into HPL and HPL salary should be recovered. An undertaking should be taken from employees whenever it is sanctioned.
11. In cases where retirement is compulsorily by reasons of ill health no refund should be enforced - GO.Ms.No.300, Fin., Dt.18-11-1965.
VII. Leave Not Due
1. References: LR-15C, 18C.
2. All permanent employees are eligible.
3. Leave not due should be limited to the HPL, should be deducted from future credit of HPL.
4. If no balance of HPL/EL, leave not due is given.
5. It should be sanctioned on Medical Certificate only.
6. The maximum limit is 180 days during the entire service.
7. If retire voluntarily or resign after availing leave salary paid should be recovered.
8. If retirement on medical invalidation or death; recovery will not be insisted.
9. If retired on Compulsorily as a measure of AP CCA Rules – Recovery need not be insisted – GO Ms.No:290, Fin., Dt:19-11-1981.
10. Sanctioning authority has to believe that the Government servant will return to duty on expiry of leave.
11. Leave Salary: Same as in HPL
VIII. Extraordinary Leave
1. References: FR-18, 85, LR-16, 19, 23(a)(ii).
2. May be granted to a permanent Government Servant in superior service and the last grade service in special circumstances. Temporary employees are also eligible.
3. Leave Salary: No salary.
4. When no other leave is available. When leave is available, but if the Government servant request for grant in writing.
5. EOL for Temporary government servants is not to be exceeded 03 months.
6. The sanctioning authority can treat the period of absence without leave into E.O.L.
7. Maximum period is allowed for 5 years on personal affairs / Medical grounds.
8. E.O.L. granted on medical certificate counts for qualifying service (Increment and Pension) - HOD can permit E.O.L. on M.C. for not more than 6 months to count for grant of increment.
9. Gazetted Officers are to submit a medical certificate from a doctor not below the rank of civil Surgeon. NGOs and last grade employees are to submit medical certificate from any registered medical practitioner.
10. If completed 03 years of service – 06 months on production of Medical Certificate.
11. For undergoing treatment (T.B., Leprosy) - 18 months.
12. For SCs and STs, HOD can be sanctioned EOL for 12 months for cancer or mental illness.
13. The sanctioning authority can treat the period of absence without leave as “Dies-Non”.
14. Counted up to 3 years for pension, EL account will be deducted by 1/10th
15. H.O.D. can sanction E.O.L. to S.C`s and STs for 24 months for studies.
16. EOL sanctioned on medical grounds counts for increments under FR 26(b)(ii). For this, the Government Employee concerned need not represent for the same, since it is the duty of the Head of Department concerned.
17. The period of EOL is less than 6 months or up to 6 months the HOD is the sanctioning authority and beyond that the Government is the sanctioning authority as per the delegation allowed under 26 (b)(ii).
IX. Special Disability Leave
1. Reference: FR-83, 83-A.
2. Permanent / temporary Government servants who are disabled while going to one office to another office or to the Court or going to field duty are eligible for Special Disability Leave – GO.Ms.No:133, F&P, Dt:19-06-1991.
3. The period shall not exceed 24 months.
4. The government is competent to sanction leave.
5. For Gazetted Officers certificate by Medical Board and in case of NGOs, certificate by Civil Surgeon is necessary.
6. If the leave required does not exceed 02 months, a certificate from the Government Medical Officer is sufficient – GO.Ms.No:40, Fin., Dt:03-06-1991.
7. The leave can be combined with any other kind of leave.
8. If the disability is aggravated leave granted more than once.
9. The leave shall be counted as duty for calculation of service for pensions.
10. The leave shall not be debited against any leave account.
11. Leave salary admissible for the first 04 months is average pay, for the remaining period the leave salary admissible is half average pay.
12. Not admissible for road accidents while going to the office from residence and vice versa.
X. Study Leave
1. References: FR-84.
2. Leave is granted by the Government only, for study of Scientific, Technical or Similar special courses.
3. SC and ST employees - For acquiring educational qualifications is a prerequisite for further promotion - Only for NGOs - For first generation employees - on full pay and allowances.
4. Government servants of less than 5 years’ service and due to retire within 3 years are not eligible for sanction of leave.
5. May be granted for 12 months at a time.
6. Leave should not exceed 02 years in entire service.
7. If it is combined with leave with allowances, the leave should not exceed 28 months.
8. This leave is not debited against the leave account.
9. Very exceptional for NGOs.
10. E.O.L. may be taken in combination of this leave without any limit.
11. The employee will draw leave salary on half pay during Study leave.
12. Study leave (EOL) which counts for increments itself is a concession to such employee and therefore salaries cannot be paid to them during the period of study, since the said study cannot be considered as an Authorized course of instruction or training included in the list of course s in the Annexure-I to the Subsidiary Rule under FR 9(6)(b)(i).
XI. Maternity Leave
1. References: FR-101(a), GO.Ms.No:152, Dt:04-05-2010.
2. Married female Permanent / Temporary employees - 180 days w.e.f. 04-05-2010.
3. Full salary with allowances - Ruling 10 of FR-44.
4. Leave Salary is payable in regular – Sub Rule 32 of FR-74(a).
5. In case of miscarriage including abortion, leave does not exceed 6 weeks.
6. government clarified that the abortion leave also has to be granted by the competent authority to the married female Government servant to those with less than two surviving children. - G.O.Ms.No.348, F&P (FWFR.I), Dt.05-11-1977, G.O.Ms.No.219, F&P (FWFR.I), Dt.25-06-1984, G.O.Ms.No.38, F&P, Dt.18-03-1992.
7. The leave application should be supported by a medical certificate and can be combined with leave of any other kind, supported by a medical certificate. – Sub Rule 02 of FR-101
8. Regular leave in continuation of Maternity leave may also be granted, in case of illness of a newly born baby, subject to the female government servant produced medical certificate to the effect that the condition of the ailing baby warrants mother’s personnel attention and her presence - G.O.Ms.No.2391, Fin Dated 03-10-1960.
9. Irrespective of the fact whether a single child was born, or twins were on the second or subsequent confinements a female Government Servant shall be eligible for the grant of Maternity leave if only one child born earlier is alive.
10. Leave should not be granted if female Government servant is having two living children - G.O.Ms.No.38 Dt:13-08-1992, G.O.Ms.No:37, Dt: 26-02-1996
11. If leave falls during vacation, the leave and vacation put together should not exceed 180 days. - G.O.Ms.No.463, Dated: 04-05-1979.
12. If it falls during the working period of the school year, 90 days may be sanctioned as Maternity Leave
13. If it falls during the vacation period 90 days leave may be granted subject to the condition that after
14. enjoying the vacation, the residuary period if any, shall be treated as Maternity Leave subject to a maximum of 3 months.
15. Increments will be awarded after returning to duty - Memo.49463-A/2111/FR.III/74-1, Dt:06-10-1974.
16. Leave can be granted on miscarriage also - DSE Lr.Dis.No.1941, Dt:11-06-1990.
17. This leave is not debatable to any leave account.
18. For sanction of Special Leave as recommended by Civil surgeon up to maximum 45 days for women employees who undergone Hysterectomy operation without debiting the same to the regular leave account of the individual and on payment of full pay and allowances.
XII. Paternity Leave
1. Reference: GO.Ms.No:231, Dt:16/09/2005 (As per 09th Pay Commission Recommendation)
2. This provision has been introduced from 16/09/2005.
3. Leave to be granted for a period of 15 days on full pay.
4. To be granted to married male permanent / temporary Government Employees having two surviving children only Cir.Memo.No:20129-C/454/FR.I/2010, Dt:21/07/2010.
5. Leave sanctioning authority is competent to sanction the leave.
6. Government have clarified that the Paternity Leave has to be availed by the Married Male Government Employee from the date of wife has delivered the baby.
7. Government further clarify that the paternity leave can be availed either before 15 days or within a period of 06 months from the date of delivery - Cir.Memo.No:14601/371/ FR.I/2006, Dt:24/06/2006
8. Below 06 months after date of delivery on production of Medical Certificate - (O.M.No:13018/2/98-Estt(L), Dt:16/07/1999 of Govt of India)
9. Counts for increment/pension.
10. Leave salary: Full pay.
XIII. Hospital Leave
1. Reference: FR-101A.
2. Only Permanent employees. Temporary Government servants are not eligible.
3. Applicable to all last grade employees.
4. Should not exceed 6 months in every 3 years of service.
5. The leave on combination with any other leave
6. Salary is equal to half pay leave Salary.
7. Counts for increment, pension.
8. Leave Salary: First .3 months on full pay and next 3 months on half pay.
XIV. Dies-Non
1. References: Note-01 of Rule-5; Note-1 of FR 18; GO.Ms.No:260, GAD., Dt:04-09-2003.
2. Willful absence from duty not covered by the grant of any leave will be treated as Dies-non for all purposes, viz. Increment, leave and pension.
XV. Abortion / Miscarriage Leave
1. References: GO.Ms.No:291, Dt:13-08-1985, GO.Ms.No:762, Dt:11-08-1976.
2. Maximum of 06 weeks.
3. On production of Medical Certificate
4. Counts for increment, pension.
5. Salary on full pay.
XVI. Compensatory Leave / Holidays
1. References: Memo.13112/Acts./67-2, Dt:01-03-1958 and GO.Ms.No:50, Dt:01-02-1968
2. Max. of 7 days or lower no. may be fixed - Discretion by Head of the Office - Memo. No.36/58-1, G.A. (Pol-B) Dept., Dt.06.01.1958.
3. Only 10 compensatory leaves should be availed in a calendar year.
4. Treated as duty for all purposes.
5. Attending to duty on a public holidays – GO.Ms.No:917, Madras Public Dept., Dt:16-09-1902.
6. Attending to duty on an optional holiday - G.O.Ms.No.528, G.A.D, Dt.26.04.1961
7. Attending to duty as turn duty - G.O.Ms.No.2036, Madras Public (Pol-B) Dept., Dt.11.08.1952
8. By taking prior permission
9. Can be availed in combination with CL / Holiday / Regular Leave.
10. Should be availed within a period of six (06) months from the duty attended on a holiday - G.O.Ms.No.942, Madras Public Department, Dt.17-10-1903.
11. Can be availed by prefixing / suffixing. - Memo No.2690/Pol-B/64-2, G.A.(P.O.B.) Dept., Dt.03-10-1964
12. Govt. servant touring on public holidays in connection with the performance of his duties is not eligible for this concession - Memo No.13112/Accts/67-2, Dt.01-03-1958.
13. If possible, if the holiday is related to religious purpose the servant belonging to that religion should not be called upon to duty. - G.O.Ms.No.917, Madras Public Dept., Dt.16-09-1902.
XVII. Leave For Employment Abroad
1. Reference: GO.Ms.No:214, Dt:03-09-1996.
2. Leave granted to Govt. servant who desires to work abroad.
3. Not exceeding 5 years
4. Permanent employees of 5 years of service
5. Up to 5 years in entire service in single stretch or in different spells
6. Treated as EOL. Not counted for increment/pension. Counted for pension if the foreign employer pays pension contribution.
7. No salary.
XVIII. Childcare Leave
1. References: GO.Ms.No:199, Dt:19-10-2022, GO.Ms.No:33, Dt:08-03-2022
2. Leave for women employees to look after two children up-to the age of 18 years (22 years in case of disabled children) for any of their needs, examinations, sickness etc.
3. Child shall be dependent and residing with Govt. servant.
4. Temporary / Permanent Employees
5. Total leave is 180 days, in 10 spells and each spell shall not exceed 15 days each.
6. Leave can also be allowed for leave not due.
7. The leave can be sanctioned in Probation also, but the probation period will be extended.
8. Leave shall not be debited against any leave account. The account shall be maintained in the prescribed proforma and shall be kept with the Service Register of the employee concerned.
9. Leave cannot be demanded as a matter of right and requires prior approval of the sanctioning authority. The head of the office shall ensure that, sanction of CC leave will not affect the functioning of the office.
10. Leave can be sanctioned with Maternity leave or any other leave except with CL and SCL.
11. LTC cannot be availed during this leave.
12. Separate leave account for this leave shall be maintained in the prescribed proforma as mentioned in G.O. and shall be kept along with S.B
13. LTC cannot be permitted.
14. Leave Salary: Full pay prior to leave with proportionate DA and allowances HRA & CCA up-to 06 months.
