UO Note No:732, Dt:26-12-1994 | Office Procedure - Streamlining - Administrative efficiency


U.O Note No.732/Ser.-C/94-1                                                   Dated 26th December, 1994.

SUB.:- Office Procedure - Streamlining the procedure to tone up Administrative efficiency - Further Instructions – Issued


REF.:- 1. From the Chief Secretary to Government, D.O.Lr. No. 42l/Ser.C/86-1, dt. 18-4-1986.

 2. Genl. Admn. (Ser.C) Department, U.O. Note No. 550/Ser.Cl86-1, dated 20-5-1986.

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Instructions have been issued from time to time urging the Departments of Secretariat to tone up the administration and to improve efficiency at all levels. The Chief Minister has observed that the desired levels of efficiency are yet to be reached. It is felt that the standard of drafting in the Departments has declined alarmingly which may be due to want of time or lack of application. Very often, Senior Officers too have been approving drafts, prepared badly at the lower levels without taking the trouble of applying themselves and correcting the drafts. While in some important cases such as orders of prosecution, dismissal or removal from service or orders sanctioning expenditure, draft orders are shown to the Law Department or to the Finance Department as the case may be. In a large number of other cases orders are directly issued by the Administrative Departments concerned.

2. In order to avoid embarrassment to the Government out of poor drafting and the intention of the Government as recorded in the note file not being properly reflected in the final G.O. it has been decided that Senior Officers of the Department should pay more attention to this aspect of their work than they have been doing so far.

3. The following further instructions are therefore issued :--

(i) Drafting of all important orders and notifications to be issued by the Departments should be attempted by the Assistant Secretary and vetted by the Circulating Officer and, where considered necessary approval of the Secretary in-charge of the Department be obtained.


ii) Whenever the files are referred to Law Department and Finance Department, there shall be thorough and proper scrutiny of draft orders by the Law Department and Finance and Planning (FW) Department.

4. All Principal Secretaries/Secretaries to Government are requested to ensure that the above instructions are followed scrupulously.

5. The receipt of this U.O. Note may be acknowledged.

Chief Secretary to Government.


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