Memo No: 29730, Dt:20-09-1999

GOVERNMENT OF ANDHRA PRADESH

FINANCE & PLANNING (FW.SMP C) DEPARTMENT

 

Memo No. 29730/484/SMPC/99                                                                                                      Dt.: 20-9-1999

 

Sub: Establishment - Allotment of surplus personnel for filling up of the posts of Junior Assistants / Typists and other categories in the Government Departments - Certain clarifications - issued.

 

Ref: l. Lr.No.E4/l438/99, dt.2.6.99 from the Special Commissioner, Survey Settlement and Land Records, Hyd.

         2. Letter from the Director, Government Examinations, No. 46/Al/2/99, dt. 9-7-1999.

3. Letter from the Director, Preventive Medicines, No. 245/E4/93, dt. 16.7.99.

4. From the Commissioner, A.P. State Archieves and Research Institute, Lr. E2/6236/98, dt. 24.6.99.

5. Lr.No.7370/OP. 1-1/99, dt. 11.8.99 from the Engineer in Chief (R&B) Hyderabad.

6. Lr. C3/8258/99 from the Director of Treasuries & Accounts, Hyderabad.

7. G.O.Ms.No.36, General Administration (SER) Department, dated 25.1.90.

8. Memo No.220/Ser.A/9 l-l, General Administration Dept., dated 20-2-91.

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As per the requisitions made by the Government Departments in the State for filling up of the vacancies, Finance & Planning (FW:SMPC) Department is allotting the personnel available with them. On the allotment orders, various departments are raising certain clarifications for admitting the individuals. Government after careful examination and also in view of the instructions already issued in Government orders 7th and 8th cited, hereby clarify the issues as follows 

1. How to account for the past service rendered by the incumbents:

This has been laid down in G.O.Ms.No. 36, G.A.D., dt. 25.1.90 which states the credit will be given for the service rendered by them in their parent department for regulating their pensions. Though they are treated as fresh employees for the purpose of seniority in the department to which they stand allotted, past service from the date of regularisation will be taken into account for pension purpose.

 

2. How to adjust the surplus candidates alloted in the communal roaster: 

As per the orders issued in the G.O.Ms. No. 36, GAD, dated 25-1.90, the rule of reservation for SCs/STs has to be followed. The recruitment should be considered as direct. Wherever it is not possible to accommodating the surplus candidates on the available roaster, they have to be adjusted against the future arising vacancies.

 

3. Whether to follow the educational qualification rule or not -

In Govt. Memo No. 220/Ser.A/91, GAD, dt. 20.2.91, it was stated that the new rules / qualifications need not be insisted upon at the time of their absorption in other departments since they are Govt. employees recruited already as per the then existing rules. Hence specific qualifications in respective posts need not be insisted upon.

 

4. Pay and allowances and its protection -

As per the orders issued in G.O.Ms.No. 36, GAD, dt. 25.1.90, the pay last drawn by the surplus staff before their allotment, will be protected. Hence the pay last drawn by the surplus personnel should be protected in the Government departments as per the LPC.

 

5. What should be the pay and pay scale if posted to a different post which carries higher scale

There may be difference of pay and pay scale between the department where the surplus person was working and the departments to which he allotted. If the person, who is drawing less pay/ pay scale in the parent department and if he is allotted to the post which carries higher pay scale, he can be given the higher scale as he is treated, as direct recruitment person. If the scale is lower, the pay has to be protected as clarified above.

 

6. Sanction of increments

The individual allotted to the Government departments, be given the annual grade increments on the usual pay on which he would have drawn the increment if he had continued in his parent department.

 

7. Revision of pay and pay scale:

After allotment of the candidates, the revision of pay scales and its benefit on the allottee department will be applied, as they are part and parcel of the department to which they are allotted.

 

8. Whether the previous service for sanction of automatic advance increment of 8 years /16 years and 24 years pay scales as the case may be applicable

As their past service is counted and last pay drawn is protected, it is but natural to count the previous service rendered for giving the benefit of automatic advance increment also.

 

9. Whether specific designation of surplus personnel being allotted can be insisted upon.

Surplus personnel available in the pool being allotted carry different nomenclature in different departments. However, while making allotments, their educational qualification and suitability to do similar job is considered before allotment.  Hence Government departments need not insists allotment of particular category of surplus personal for a particular category of post. At times some minimum inductional training could be required which need to be provided at Government expenses.

 

10. Promotion to the surplus personnel allotted to Government departments and utilisation of their services:

The allotment of candidates from SMPC is for initial direct recruitment post in the department. After allotment the individual will become full member of that department.  Hence promotion to such personnel should be in accordance with the existing rules of the allotted department in future. Counting his seniority in the initial post for which he was allotted from the date of his joining in the allotted department.

 

11. Whether· acquisition of qualification for promotion should be insisted or not?

The relaxation of qualifications being only at the time of first allotment, all subsequent promotion posts to be held will be guided by the qualification rule of the department.

 

12. Allotment of personnel across zones

As per the orders issued in the G.O.Ms.No.36, GAD, dt. 25.1.90, where it is not possible to make reallotments to absorb within the local cadres, the provisions of the presidential order can be invoked. As per the presidential order, Government employees can be posted across zones in public interest. As the availability of surplus people in one zone without meaningful job or where they cannot be absorbed is a drain on public exchequer, it serves public interest to make use of their service elsewhere in a different zone where there is a need of such personnel. Hence, the surplus personnel available in one place can be allotted to any other place in a different zone where vacancies are available in the public interest.

M.SAHOO

Secretary to Government

OPEN - State and Subordinate Service Rules - References (open)