New Delhi dated the 12-01-1995.
Rule 20 of the CCS (Conduct) Rules, 1964 provides that no Government servant shall bring or attempt to bring any political or any other outside influence to bear upon any superior authority to further his/her interest in respect of matters pertaining to his/her service under the Government. The Government of India has, from time to time, emphasised that Government servants should not approach Members of Parliament or State Legislatures or other political/outside authorities to sponsor their cases in respect of service matters. As per the existing instructions, vide O.M.No.11013/7/95-Estt. (A) dated 22-5-95, the following action should be taken against Government Servants approaching Members of Parliament or State Legislatures for sponsoring individual cases:
(i) A Government employee violating the aforesaid provisions of the conduct Rules for the first time should be advised by the appropriate disciplinary authority, to desist from approaching Members of Parliament/ Members of State Legislature to further his/her interest in respect of matters pertaining to his/her service conditions. A copy of this advice need not. however, be placed in the CR dossier of the employee concerned.
(ii) If a government employee is found guilty of violating the aforesaid provisions of the Conduct Rules a second time despite the issue of advice on the earlier occasion, a written earning should be issued to him/ her by the appropriate disciplinary authority and a copy thereof should be placed in his/her CR dossier.
(iii) If a government employee is round guilty or violating the aforesaid provisions of the Conduct Rules despite the issue of warning to him/her disciplinary action should be initiated against him/her by tile appropriate disciplinary authority under the provisions of CCS (CCA) Rules, 1965.
2. in spite of these instructions. cases of individual Government servants continue to he sponsored by public representatives/outside authorities. After careful consideration of all aspects of the matter it has been decided that the following procedure may be adopted for dealing with communications from public representatives / outside authorities relating to the service matters of Government employees
(a) Communications received from public representatives regarding problems of groups/categories of Government functionaries must be entertained and dealt with on a time bound basis. In all such cases, after due examination, appropriate replies would continue to be issued at the level or the Minister concerned.
(b) All communications from public representatives relating to the grievances of the retired personnel should receive the same consideration and be dealt with in the same way as outlined in (a) above.
(c) In cases in which a public representative sponsors the cause of an individual Government servant (e.g. recruitment, appointment, promotion, posting to particular station, appointment to a specific position, complaints against supersession expunctions of adverse remarks, allotment of Government accommodation, etc.) a formal reply should continue to be sent from the Minister acknowledging the receipt of the communication stating that the contents of the letter have been noted and where necessary, suggesting that the person whose case has been recommended, may be advised to represent his case through proper official channels. All such communications addressed to the Minister shall be replied to at, his/her level. In all such cases the formal reply given by the Minister shall be deemed to dispose off the communication unless there are further directions from the Minister in the matter.
3. All ministries/Departments/Offices etc. arc requested to bring the above instructions to the notice of all concerned under their control and take action against the government servant who violate the provisions, or the conduct rules as prescribed in para 1.
