GOVERNMENT
OF ANDHRA PRADESH
ABSTRACT
PUBLIC SERVICES -
Personal Files - Abolition of Personal files for employees to be appointed
against non-selection posts - Orders - Issued.
GENERAL
ADMINISTRATION (SER.C) DEPARTMENT
G.O.Ms.No.
82 Dated:
the 21-2-1985
Read the following:-
1. G.O.Ms.No. 1385, G.A. (Ser. C) Dt:
31-1-1961.
2. G.O.Ms.No. 489, G.A. (Ser.C) Dt:
24-7-1980.
3. G.O.Ms.No. 786, G.A. (Ser. C) Dt:
23-12-1980
4. Govt. Memo. No. 110/Ser. C/81-1,
G.A. (Ser. C) Dt: 17-2-1981.
5. G.O.Ms.No. 21, G.A. (Ser. C) Dt:
16-1-1982.
6. Representation of Action Committee
of Employees and Workers, Dt: Nil.
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ORDER:
In the
Government Order first cited, consolidated instructions were issued regarding
maintenance and scrutiny of personal files pertaining to Government employees. Subsequently
at the instance of "Services Associations" the entire matter relating
to the system of personal files was reviewed and keeping in view the recommendations
of committee constituted under the Chairmanship of Sri. T.L. Sankar, IAS., a
new system has been introduced through the G.O. second cited. Even the new system
of personal files was not to the satisfaction of the Services Associations. As such,
this new system of Confidential Reports, was also kept in abeyance through the G.O.
third cited and old system, pending evolution of improved system of personal files,
was ordered to be continued vide Government Memo fourth cited.
2. Pending a final decision in the matter
orders were issued in G.O. 5th cited to the effect that the personal
files in the existing system might be abolished in respect of the employees of
who are not governed by the principle of promotion by selection on grounds of
merit and ability to the next higher post and in its place a simple record sheet
should be maintained as per the instructions contained in G.O.Ms.No:489, G.A.
Dt:24-7-1980, where, however, employees are eligible according to rules for promotion
to non-selection posts and at the same time for recruitment by transfer to selection
posts for purpose of appointment by transfer to selection posts, the
confidential form would be continued to be maintained.
3. The "Service Associations"
not satisfied with the above orders, continued to represent time and again in
the Andhra Pradesh Civil Services Joint Staff Council meetings and elsewhere
that the system of personal files in respect of non-gazetted officers be
abolished. They have also pointed out that the Government of Tamil Nadu have
abolished the system of maintaining personal files in respect of Non-gazetted Officers.
4. In the Government of Tamil Nadu
personal files for all categories of non-gazetted employees except those
non-gazetted categories which form feeder posts to Gazetted posts have been
abolished. The question of abolition of personal files was discussed by the
Chief Secretary to Government on 20-2-1935 with the representatives of the
Action Committee of Employees and Workers (A.C.E.W.) In the meeting it was
agreed that the system of maintenance of personal files for all categories of non-gazetted
employees except those non-gazetted categories which form feeder posts to
gazetted posts will be abolished with immediate effect.
5. The Government, after careful
consideration of the matter, have decided to abolish with immediate effect, the
system of personal files in so far as it relates to the categories of
non-gazetted employees 'except' those non-gazetted categories which form feeder
posts to gazetted posts. The instructions issued in the G.O. First cited will
continue to be in operation in respect of gazetted posts as also to the non-gazetted
posts which are provided as feeder categories for appointment to gazetted
posts.
(BY ORDER
AND IN THE NAME OF THE GOVERNOR OF ANDHRA PRADESH)
SHARA VAN
KUMAR
Chief
Secretary to Government
