1. List of documents produced by Presenting Officer
Ex-01:
1) PE-1:
Attendance Register (Original)
2) PE-2:
Leave Register (Original)
3) PE-3:
Medical Certificate (Prosecution Exhibit)
4) PE-4:
Office Order No. 123 (Copy)
5) PE-5:
Circular No. 456 (Copy)
6) PE-6: Letter dated 15.03.2023 (Original)
Ex -02:
1) PE-1:
Contingent Register pages 5-20 (Original)
2) PE-2:
Disbursement Register (Original)
3) PE-3:
Audit Report for 2022-23 (Original)
4) PE-4:
Bank Statement - January to March 2023
5) PE-5:
Letter from Treasury Officer (Original)
6) PE-6: Certificate of verification (Original)
Ex -03:
1) PE-1:
Sale Deed dated 01.01.2022 (Certified Copy)
2) PE-2:
Registration Certificate No. 789 (Certified Copy)
3) PE-3:
Tax Assessment Order (Copy)
4) PE-4:
Salary Certificate for 2021-22
5) PE-5:
Bank Passbook - Copy
6) PE-6: Income Tax Returns - Copy (2020-21)
2. List of documents produced by Government Servant
Ex -01:
1) DE-1:
Application for leave dated 28.12.2022 (Copy)
2) DE-2:
Medical Certificate from Private Hospital
3) DE-3:
Affidavit of sister confirming illness
4) DE-4:
Out-patient slip (Copy)
5) DE-5: Pharmacy bills
Ex -02:
1) DE-1:
Property statement filed by wife
2) DE-2:
Gift Deed from father-in-law
3) DE-3:
Bank Statement of wife's account
4) DE-4: Family settlement deed
Ex -03:
1) DE-1:
Noting on file showing head clerk's responsibility
2) DE-2:
Work distribution order (Copy)
3) DE-3:
Statement of co-charged officer
4) DE-4:
Application for scrutiny of bills
5) DE-5: Letter to Treasury regarding bills
3. List of prosecution witnesses (State Witnesses)
Ex-01:
1) PW-1:
Sri X, Head Clerk (custodian of attendance register)
2) PW-2:
Smt Y, Section Officer (supervisory authority)
3) PW-3:
Sri Z, Administrative Officer (confirming leave details)
4) PW-4: Dr. A, Medical Officer (Government Hospital)
Ex-02:
1) PW-1:
Sri P, Accountant (custodian of contingent register)
2) PW-2:
Sri Q, Audit Officer (who conducted the audit)
3) PW-3:
Sri R, Treasury Officer (confirming bills)
4) PW-4: Sri S, Investigating Officer (ACB)
Ex-03:
1) PW-1:
Sri M, Sub-Registrar (custodian of registration documents)
2) PW-2:
Sri N, Bank Manager (account details)
3) PW-3:
Sri O, Income Tax Officer (tax returns)
4) PW-4: Sri P, Witness to the transaction
4. List of defence witnesses
Ex-01:
1) DW-1:
Sri A, Family Friend (can testify about illness)
2) DW-2:
Smt B, Neighbor (confirmed CO was ill)
3) DW-3: Sri C, Co-employee (saw CO going to hospital)
Ex-02:
1) DW-1:
Smt M, Wife of Charged Officer (property was hers)
2) DW-2:
Sri N, Father-in-law (gave gift to his daughter)
3) DW-3: Sri O, Advocate (prepared the gift deed)
Ex-03:
1) DW-1:
Sri K, Head Clerk (claimed responsibility for the bills)
2) DW-2:
Sri L, Senior Assistant (could verify the CO's involvement)
3) DW-3: Sri M, Record Assistant (maintained the register)
5. Deposition of witnesses in order
Ex-01:
1) PW-1
examined-in-chief on 05.07.2023
2) PW-1
cross-examined on 05.07.2023
3) PW-1
re-examined on 05.07.2023
4) PW-2
examined-in-chief on 06.07.2023
5) PW-2
cross-examined on 06.07.2023
6) DW-1
examined-in-chief on 19.07.2023
7) DW-1 cross-examined on 19.07.2023
Ex-01:
“All witnesses were examined in the following chronological order: PW-1
(05.07.2023), PW-2 (05.07.2023), PW-3 (06.07.2023), PW-4 (06.07.2023), DW-1
(18.07.2023), DW-2 (18.07.2023), DW-3 (19.07.2023).”
Ex-02:
“The depositions of all 8 witnesses are appended to this report in the order
they were recorded. Copies of all depositions have been provided to both
parties.”
6. Written statement of defence
Ex-01:
1) Written
statement under Rule 20(4) - dated 25.06.2023
2) Additional
written statement - dated 15.07.2023
3) Response to mandatory question - dated 20.07.2023
Ex-02:
“The Charged Officer submitted his initial written statement on 20.06.2023
denying all charges. He submitted a supplementary statement on 10.07.2023 after
perusing the prosecution evidence. Both are appended to this report.”
Ex-03:
“Written statement of defence was filed on 15.06.2023. The Charged Officer also
submitted a brief on 25.07.2023. Copies of both are enclosed with the inquiry
records.”
7. Applications and orders passed during inquiry
Ex-01:
1) Application
dated 20.06.2023 for adjournment - Allowed
2) Application
dated 25.06.2023 for additional documents - Partly allowed
3) Application
dated 01.07.2023 for change of IA - Rejected with reasons
4) Oral request for cross-examination - Allowed
Ex-02:
“During the inquiry, the Charged Officer filed applications seeking leave of 3
days for personal reasons (allowed), production of 5 additional documents (3
allowed, 2 rejected for irrelevance), and change of Presenting Officer
(rejected). Copies of all orders are in the file.”
Ex-03:
“The Charged Officer submitted an application dated 15.07.2023 seeking to
recall State Witness No. 2 for further cross-examination. The request was
allowed by oral order dated 16.07.2023. Details are recorded in DOS entry No.
12.”
8. Documents to be sent with Inquiry Report
1.
List of documents produced by Presenting Officer
Ex-01: The
Inquiry Officer encloses the 15 prosecution documents marked as PE-1 to PE-15,
properly indexed, paginated, and signed on each page.
Ex-02: A
separate folder containing all prosecution exhibits with an index sheet listing
document number, description, date, and the date it was taken on record.
Ex-03: The
Presenting Officer’s application for additional documents and the IA’s order
allowing/refusing them are also enclosed in this section.
2.
List of documents produced by Government Servant
Ex-01: The
5 defence documents marked as DE-1 to DE-5 are enclosed with proper index and
cross-references to the evidence they support.
Ex-02: A
folder containing the Charged Officer’s additional documents, medical
certificates, affidavits, and other supporting material.
Ex-03: The
Defence Assistant's list of documents submitted during the inquiry, with copies
of all documents admitted by the IA.
3.
List of prosecution witnesses
Ex-01: A
separate list showing PW-1 to PW-8, their designations, dates of examination,
and brief description of their depositions.
Ex-02: Full
depositions of all 8 prosecution witnesses in chronological order, with each
page signed by the witness and the IA.
Ex-03: Summary
chart of prosecution witnesses showing key points of testimony relevant to each
charge.
4.
List of defence witnesses
Ex-01: A
list showing DW-1 to DW-5, their designations, dates of examination, and brief
description of their depositions.
Ex-02: Full
depositions of all 5 defence witnesses in chronological order, with signatures
of witnesses and IA.
Ex-03: Summary
chart of defence witnesses showing key points of testimony relevant to each
charge.
5.
Deposition of witnesses in order
Ex-01: The
complete depositions of PW-1 (Examination-in-chief, Cross-examination,
Re-examination) in chronological order, with numbered questions and answers.
Ex-02: All
depositions bound in one volume, starting with prosecution witnesses (PW-1 to PW-8)
followed by defence witnesses (DW-1 to DW-5).
Ex-03: Each
deposition has a certificate: "Read over and explained to the witness and
admitted by him/her" with the witness's signature.
6. Written
statement of defence
Ex-01: The
Charged Officer’s initial written statement under Rule 20(4), the supplementary
statement, and the response to the mandatory question.
Ex-02: A
copy of the Charged Officer’s written brief submitted after the PO’s brief was
supplied, with index and cross-references.
Ex-03: The
Defence Assistant’s notes and submissions, if any, that formed part of the
Charged Officer’s defence.
7.
Applications and orders passed on them
Ex-01: The
IA’s order dated 25.06.2023 allowing inspection of documents; order dated
01.07.2023 rejecting request for irrelevant documents; and the final order
directing submission of briefs.
Ex-02: All
oral requests made during the hearing and the IA’s rulings are recorded in the
DOS and enclosed separately.
Ex-03: A
separate section containing applications for adjournment, change of Defence Assistant,
and the IA’s orders on each, with reasons.
