GOVERNMENT
OF ANDHRA PRADESH
FINANCE
AND PLANNING (FW - PC.I) DEPT.
Cir.
Memo. No. 9525 - Cl 134/PC. 1/95-1, Dt.
6-3-97
Sub: Public Services -
Revised Pay Scales, 1993 - Procedural Instructions - Audit of pay fixation of
employees - Providing of S.R. irregularities and wrong fixations pointed out by
Spl. Audit Party of accountant General. A.P., certain instructions - Issued -
Regarding.
Ref. 1. G.O. (P) No. 162, Fin. (PC.I) Dept., dated
20-5-1993.
2. G.O. (P) No. 18,
Fin. (PC.I) Dept. dated 19-1-1994.
3. Cir. Memo. No. 9525 - C/l 34/PC.I/95-2, dated 14-11 -1996.
4. From the DIG. (Insp.Civil) I.D.O.No.PEP.II/96-97/458, dt.2-1-1997.
The
attention of all Officers mentioned in the address entry is invited to the
references cited.
In
the reference 4th cited the Deputy Accountant General, (Inspection Civil)
- I has informed that the Spl. Audit Party has taken up the Audit work in Nalgonda
District in the first instance during November and December 1996, for checking
up the pay fixation of employees in Revised Pay Scales, 1993.
During
the last audit, objections having money value of Rs. 3.30 lakhs (Basic pay
only) was taken in respect of (66) individual pay fixation cases of wrong
fixation of pay.
The
Dy. Accountant General has also pointed out that many drawing officers have
failed to furnish the Services Books and did not response to their intimtions.
The defaulters mainly belong, to Revenue Department (R.D.Os & M.R.Os)
Medical and health Department (Hospitals and P.H.Cs and P.R. Department
(M.P.D.Os).
The
wrong fixation noticed by Audit were mainly due to the following:
1. In respect of those freshly appointed
during 1-7-1992 to 31-12-1992 revision was not done as per G.O.(P) No. 18, Fin.
(PC.I) Dept., dt. 19-1-1994.
2. In correct application of F.R. 22-B in
respect of those who were promoted from SPP. II post to regular higher cadre.
3. In correct application of FR 22-B even
in respect of regular promotions who were already covered by Automatic
Advancement Scheme to higher cadre even beyond the crucial dale namely
31-7-1993.
4. Stepping up of pay of senior on par with
junior who get selection grade appointment, done was not reversed though Govt.
issued instructions as per the judgement delivered by the Supreme Court in
March 1989.
5. D.A. was calculated on Drivers Spl. pay
while working out total emoluments for fixing pay as on 1-7-1986.
6. Adoption of incorrect incremental dates.
7. Automatic Advancement Scheme which was
introduced from 1-4-1981 was allowed in 1978.
Apart
from the above the Dy. Accountant General has informed that as per the
observations of Special Audit Party in most of the cases revised options, as
per G.O. (P) No. 18, dated 19-1-1994 wherein the date of implementation of Revised
Pay Scales was preponed from 1-1-1993 to 1 -7-92 was not obtained and pay
fixed.
It
is highly regrettable that inspite of issue of instructions by the Government
from time to time most of the Drawing Officers have failed to adhere to the
instructions, resulting in so many objections and wrong fixations noticed by
Accountant General's Special Audit Party.
In
view of the above, all the officers noted in the address entry are requested to
rectify any wrong fixations mentioned in Para 5 and issue the following instructions
to all the Drawing Officers working under their control.
1. To produce service books to the Special Audit
Party as and when called for without fail.
2. To obtain revised option forms and fix pay as
per G.O.(P) No. 18, Fin., dated 19-1-1994.
3. Thoroughly check all
pay fixation cases, keeping in view the date of increment, application of FR
22-B stepping up of pay and Automatic Advancement Scheme.
4. Rectify all wrong
fixations and recover any excess payments already made.
All
the Drawing Officers may be instructed to follow the above instructions scrupulously
and any deviation from the procedures may be viewed seriously if need be
disciplinary action may be initiated against the officials responsible.
The
Accountant General’s Spl., Audit Party will take up the Audit of pay fixation
of all Govt. employees in Revised Pay Scales 93 district wise in a phased
manner. All the Dist. Collectors are requested to arrange suitable accommodation
and extend all Co-operation as already requested in the Memo. 3rd cited.
The
receipt of the Memo. may be acknowledged.
K.
SUJATHA RAO
Secretary
to Government.
