G.O.Ms.No:337, Dt:18-06-1983 | DPC Rules - Instructions | Arriving vacancies

GOVERNMENT OF ANDHRA PRADESH

ABSTRACT

PUBLIC SERVICES - Departmental Promotion Committees - Constitution and convening of meeting of Departmental Promotion Committees regularly for filling - up vacant posts outside the purview of Andhra Pradesh Public Service Commission - Further instructions - Issued.

GENERAL ADMINISTRATION (SERVICES-B) DEPARTMENT

 

G.O.Ms.No. 337                                                                                                            Dated 18^th June, 1983

        

            Read the following:-

    1. G.O.Ms.No.283, G.A. (ARC&S) Dept, dt 30-5-1973.

    2. G.O.Ms.No.397, G.A.(ARC&S) Dept, dt 26-7-1973.

    3. Government Memo.No.208/Ser.F/78-1, G.A.(Ser-F) Dept., dt 26-5-1978.

    4. G.O.Ms.No. 32, G.A. (Ser-B) Dept., dt 22-1-1981.

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 ORDER:

In the G.O. first read above, orders were issued for constitution of Departmental Promotion Committees for promotion to the various categories of Non-gazetted posts in the Andhra Pradesh Secretariat Service, Andhra Pradesh Ministerial Service and in the various Subordinate Services which are outside the purview of the Andhra Pradesh Pubublic service Commission. In the G.O. second read above, orders were issued for Constitution of Departmental Promotion Committees to the various categories of Gazetted posts also which are outside the purview of the Andhra Pradesh Public Service Commission. In the Government Memo third read above, while reiterating the various orders/clarifications issued from time to time on the constitution of Departmental Promotion Committees and their functioning, it was ordered that the Departments of the Secretariat, Heads of Departments and other appointing authorities should ensure that the Departmental promotion Committees are held regularly to avoid delay in filling up the vacancies and endeavour to prepare panels in respect of each category which would be in force for the whole year, in order to avoid repeated meetings. It was also ordered therein that the Departments of Secretariat, Heads of Departments should furnish full particulars relating to the total number of vacancies etc., to the Departmental Promotion Committees to enable them to consider panels on realistic estimate of the vacancies both existing and anticipated, taking into consideration all aspects of the work and conduct of the Government servants eligible for promotion.

 

2. The existing orders on the constitution of Departmental Promotion Committees mentioned in para 1 above have been reviewed keeping in view the procedure now in vogue in the Government of India and the orders issued by the Government of India, and in continuation of the existing orders, the following further instructions are issued.

 

(1) According to the orders issued in the G.Os. first and second read above, the Departmental Promotion Committees should be constituted well before the month of August each year so that selections could be finalised in September as required under General Rule 4 ofthe Andhra Pradesh State and Subordinate Service Rules. The Departments of Secretariat, Heads of Departments and appointing authorities are requested to follow the above stipulation scrupulously and ensure that the meeting of D.P.Cs. convened regularly without awaiting for the actual occurrence of vacancies. In order to facilitate the D.P.Cs. to finalise the selection of candidates for inclusion in the panels for appointment by transfer and promotion the information in the proforma enclosed to this order should also be furnished in addition to the information required to be furnished as per the instructions in the Memo. third read above.

 

(2) At present there are no instructions as to the number of eligible persons that should be considered by the D.P.C. with reference to the number of vacancies proposed to be filled up. Keeping in view the practice obtaining in Government of India, it is ordered that the D.P.C. shall for the purpose of determining the number of Officers who should be considered from out of those eligible Officers in the feeder, category, grade, restrict the field of choice as under, with reference to the number of clear vacancies proposed to be filled in the year:-

No. of Vacancies	No. of Officers to be Considered
(1)	(2)
1	5
2	8
3	12
4 or more/Four times the No. of vacancies

 

Where the number of eligible Officers, available in the feeder category/ grade is less than the number in Column.2 above, all the officers so eligible should be considered.

 

Where adequate number of SC/ST candidates are not available within the normal field of choice as above, the field of choice may be extended to 5 times the number of vacancies and the SC/ST candidates (and no! any other) coming within the extended field of choice, should also be considered against the vacancies reserved for them.

 

(a) According to the orders in the G.Os first and second read above, the D.P.Cs are required to meet in the month of September of each year to finalise panels of the year. Where no such meeting is held in any year, the appointing authority should record a certificate that there were no vacancies to be filled during that year;

 

(b) Where, however, for the reasons beyond control, D.P.C. could not be held in any year even though vacancies existed during that year, the first D.P.C. that meets thereafter, should follow the procedure as under:-

 

It should: -

 

(i) determine the actual number of vacancies that arose in each of the previous year / years immediately preceding and the actual number proposed to be filled in the current year separately;

 

(ii) consider in respect of each of the years those officers only who would be within the field of choice with reference to vacancies of each year starting with the earliest year onwards:

 

(iii) prepare a list of approved candidates for each of the years starting with the earliest year onwards; and

 

(iv) while considering the suitability of the Officer for inclusion in the panel, the P.F. of the Officer only till the relevant year of selection should be taken into consideration. For example, for preparing the panel relating to the vacancies for the year 1981, the latest available records of service of Officer up to the period ending March 1981 should be taken into account and not the subsequent ones;

 

(v) prepare a consolidated list of approved candidates by placing the list of approved candidates of the earli6r year, above the one for the next and so on;

 

(vi) according to the orders issued in the G.O. fourth read above, the panel prepared by the D.P.C in the month of September every year should be reviewed in the month of March of the succeeding year, to consider the cases of persons who were over-looked for not passing the tests prescribed under the Rules, when the panel was prepared. These instructions may also be kept in view while preparing the panels for more than one year at a time u detailed in para 2(3) (a) above.

 

A point has been raised as to whether a D.P.C. can review its proceedings in the circumstances other than those mentioned in G.O.Ms.No. 32, G.A. (Ser-B) Dept.,dt. 22-1-81. The D.P.C can review its proceedings only to look into the cases with reference to the technical or factual mistakes that took place earlier. It should not however change the ranking of an Officer earlier considered except for the rectification of technical or factual mistakes that had occurred earlier or enlarge the Zone of consideration. The review should however, take place before a decision is taken by the appropriate authorities on the recommendations of the D.P.Cs.

 

(BY ORDER AND IN THE NAME OF THE GOVERNOR OF ANDHRA PRADESH)

 

B.N. RAMAN

Chief Secretary to Government

 

PROFORMA· I

Name of the post to which promotion or appointment by transfer is to be made	Scale of pay	No. of Posts		Total No.of posts filled on adhoc basis	NO. OF VACAN CIES (REGULAR/ TEMPORARY TO BE SHOWN SEP ARATELY)		Total
		Filled	Un-filled		Existing (inclusive of the posts covered by Col.No.4)	Anticipated (for current year panel only)
(1)	(2)	(3)	(4)	(5)	(6)	(7)	(8)

 

PROFORMA- II

Year-wise break-up of the number of vacancies (regular/temporary to be shown separately)

 

   Year                      O.C.                          S.C.                          S.T.                        Total

::                             ::                             ::                             ::                             ::

 

::                             ::                             ::                             ::                             ::

 

::                             ::                             ::                             ::                             ::

 

 

PRO FORMA – III

 

An eligibility list showing separately officers who are eligible for different years for which the select list is to be prepared should be drawn up and enclosed. The eligibility list for past years should be drawn up as on 1st September of the year for which the panel is drawn. In cases, where there are more than one feeder grade for which no specific quotas have been earmarked a common eligibility list should be forwarded.

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