GOVERNMENT OF ANDHRA PRADESH
GENERAL ADMINISTRATION (SERVICES-B) DEPARTMENT
Memo No. 1011/Ser.B/83-1. Dated
17-8-1983
Sub:
Departmental Promotion Committee - Certain Clarifications-Regarding.
Ref: 1. G.O.Ms.No. 397/G.A (ARC&S) Dept, dt 26-7-73.
2.
Memo No. 208/Ser-F/78-l, G.A. (Ser-F) Dept., dt. 26-5-78.
3.
G.O.Ms.No. 455, G.A. (Ser-Wei) Dept., dt 14-6-79.
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A question has been raised:-
(i)
Whether an Officer holding additional/current charge of the post of a Head of
Department can be a member of the Departmental Promotion Committee in place of
that Head of the Department
(ii)
Whether the Departmental Promotion Committee can also interview the persons
whose cases are before the committee for consideration.
2. The above points are clarified as under: -
Point (i):- The orders constituting the Departmental Promotion
Committees are silent on this point. If an officer is placed in full additional
charge of the post, he can perform the statutory and also other duties attached
to the post. But when an officer is placed in-charge of the current duties of a
post, he can discharge only the current duties attached to the post. The
Departmental Promotion Committee is not a statutory body but only an advisory
body set up under an executive order. As
such, there is no objection to permit the officer holding the additional
charge or performing current duties to represent on the Departmental Promotion
Committee provided the case of the same officer or officers belonging to the
category to which he belongs does not come up for consideration before the
Departmental Promotion Committee.
Point (ii):- The instructions do not deal with this aspect. According
to the present practice the Departmental Promotion Committee is finalising its
recommendations on the basis of the personal files and other relevant material
record before it. The present system
being followed to assess the suitability of a candidate for promotion to next
higher post based on confidential reports has been working well. Further the
appointing authorities / Head of the Department would normally be a member of
the Departmental Promotion Committee and he would be able to give an assessment
on each of the individual whose case comes up for consideration before the
Departmental Promotion Committee based on the work rendered by the individual
in the Department. It is, therefore, considered that it may not be necessary to
hold interviews for selection of candidates by the Departmental Promotion
Committee. Further if interviews are held there would be a possibility of the
objectivity being lost in the assessment of candidate and there would be scope
for criticism on the ground that favouritism was shown especially in respect of
Departmental Promotion Committees manned by Junior level officers.
3. The Heads of Departments and the Departments of Secretariat
are, therefore, informed that the present system of assessment of candidates
based on the P.Fs. may be continued without resorting to interviewing the
candidates.
CH. VENKATAPATHI RAJU
Deputy Secretary to Government
State and Subordinate Service Rules (open)
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