GOVERNMENT
OF ANDHRA PRADESH
GENERAL
ADMINISTRATION (DPC. DESK. I) DEPARTMENT
U.O. Note
No. 152/DPC-Desk-1/90-1 Dated:
20-11-1990
Sub: Public Services-Departmental Promotion Committees –
Instructions / Guidelines-Issued.
Ref: 1. G.O.Ms.No.187, Genl. Admn. (Ser.B) Dept. dt. 25-4-1985.
2. G.O.Ms.No. 4, General Admn. (Ser.D)
Dept., Dt. 3-1-1990.
3. G.O.Ms.No. 291, Genl. Admn, (DPC-1)
Dept., 3-4-1990.
4: U.O.Note No. 74/DPC.I/90-1, dt.
28-7-1990.
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Orders
were issued in the G.O. 1st cited constitution of four centralised Departmental
Promotion Committees to consider the cases of promotion to the non-cadre Heads
of Departments, Additional/Joint Secretaries to Government, 3rd Level
Gazetted posts and above. All these categories of posts in State Services are
selection posts. The promotion to any selection post is based on merit and
ability seniority being considered only where merit and ability are
approximately equal. Though orders were issued in the G.O. 2nd cited
dispensing with the Zone of consideration, the principle of grading and
preparation of half yearly panels, yet the merit principle exists in the
selection of candidates to the higher posts. The merit of the candidate is
assessed on the basis of Annual Confidential Reports earned by the Officers in
the feeder post.
From
the proposals receiving from the varies departments of Secretariat for consideration
by the Centralised Departmental Promotion Committee, it is observed that in
many cases the Personal Files of the Officers are not up-to-date and there is no
indication whether the adverse remarks recorded if any in the Annual
Confidential Reports have been communicated to the concerned officers as per
rules. In such a situation, it is difficult to assess the suitability and
performance of the officer whose case is under consideration. The instructions
have been reiterated recently in Memo No.156/Ser.C/90-1. General Administration Department, dt 21-2-1990, regarding maintenance of Personal Files. Even then,
there are instances where the Personal Files are sent in a haphazard manner.
With a
view to streamline the procedure, a proforma annexed to this note is prescribed.
All the Departments of Secretariat and Heads of Departments are requested to
furnish the proforma duly filed in, in respect of each candidate under consideration
for promotion to the higher post along with the Departmental Promotion Committee
proposals.
V.P. RAMA
RAO
Chief
Secretary to Government
ANNEXURE
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1. |
Name of the
Officer/Designation.
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2. |
a) Whether the P.F.
contains all the ACRs as per the rules
b) Details of missing
Annual Confidential
Reports, if any.
c) Action taken to
obtain the missing ACRs and result thereof.
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3. |
Are there any adverse
remarks in the ACRs. a) If so, which year(s)
they pertains to
b) Have the adverse
remarks been communicated? If so, whether served copy of the reference
through which they were communicated has been filed in the P.F.?
c) Has the officer made
a representation ·
for expunction of
adverse remarks.
d) If so, the action
taken on the representation
and orders passed by
the competent authority.
e) If the adverse
remarks have been expunged on representation, whether copy of order expunging
the adverse remarks been filed in the P.F. and whether action to obliterate
pursuant to such order has been taken by the competent authority.
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Head of the
Department / any other Gazetted Officer authorised by him
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