OPEN - DPC Rules - References (open)
GOVERNMENT
OF ANDHRA PRADESH
GENERAL
ADMINISTRATION (DPC.I) DEPARTMENT
U.O.Note
No.74/DPC.1/90-1. Dated:
28-7-1990.
Sub:- Public Services - DPCs. - Instructions/Guidelines -
Issued.
Ref:- 1. G.O.Ms.No 187,
G.A. (Ser.B) Dept., Dt: 25-4-1985.
2 O.O.Ms.No. 4, G.A. (Ser.B) Dept, Dt:
3-1-1990.
3. Memo.No. 156/Ser.C/90-1., G.A
(Ser.C) Dept, Dt: 21-2-1990.
4. G.O.Ms.No.291, G.A. (DPC.I) Dept,
Dt: 3-4-1990.
5. G.O.Ms.No. 438, G.A. (Ser.D) Dept,
Dt: 16-7-1990.
@@@@@
Instructions
laying down the guidelines for convening the meetings of the D.P.Cs. for
preparing panels of Heads of Departments, Addl. and Joint Secretaries to
Government (Non-Cadre) and other categories of posts and above the third level Gazetted
posts appointment to which is outside the purview of the A.P.P.S.'C. were issued
in the G.O. first cited. In the said G.O. a proforma was also prescribed for furnishing
the information to the D.P.Cs. In the reference second cited, orders were issued
dispensing with the zone of consideration, the principle of grading and
preparation of half-yearly panels.
Orders
were issued in the reference third cited, to' the effect that the Reporting office
should forward the Confidential Reports by the 15th April of every
year and the intermediate authorities will pass on the report with their
remarks to the next higher authority within one week of its receipt by them. It
has also been ordered therein that the reports should reach the Heads of
Departments not later than the 15th May and the Secretariat Departments concerned
not later than the end of May every year, Instructions have also been issued in
the G.O. fourth cited prescribing the number of years for which the annual
confidential reports are to be considered by the D.P.Cs. for assessing the
suitability of officers to be considered for promotion.
According
to General Rule 4 (a) (i) (ii) as amended in G.O. Ms.No. 438. General
Administration (Services. D) Department, Dt: 16-7-90 the list of approved candidates
for recruitment by transfer to a service or a class of service in any case, where
the Commission is not consulted on the suitability of a candidate for such I
appointment under Article 320 of the Constitution of India or for promotion
shall be prepared ordinarily during the month of September every year on the
basis of estimate of vacancies for that year. The panel so prepared shall
ceased to be in force on the afternoon of the Thirty first August of the
succeeding year. It is also laid down in the above rule that First September of
every year shall be reckoned as the qualifying date to determine the
eligibility of candidates for such appointment and the number of candidates to
be considered shall be equal to the number of estimated vacancies.
Inspite
of clear orders and instructions in the references cited it has been observed
that the D.P.Cs. are not able to meet on the due dates for preparation of draft
panels for purposes of promotion as the particulars required to be placed
before them are more often not ready or available with the Departments. With a
view to avoiding delay in holding the meetings of the D.P.Cs. regularly on the
due dates action as out lined below should be followed for convening the
meetings of the D.P.Cs. keeping in view the instructions issued in the
references cited; -
1. A certificate should invariably be
recorded by the appointing authority that no vacancy is available in case no
panel is required to be prepared for a particular panel year.
OR
that the appointing
authority does not consider it necessary to prepare a panel for a particular
year.
2. The estimate of vacancies should
clearly be made in accordance with the provisions of General Rule 4(a) (i) (ii)
3. The number of candidates to be
considered shall be equal to the number of vacancies estimated
4. The meetings of the DPC/DPCs. Should invariably
be held on the date/ dates fixed by the Departments of Secretariat concerned in
consultation with the General Administration (DPC) Department
5. Well in anticipation of the meeting of
the DPC atleast 3 months in advance the C.Rs. of all those whose cases have to
be considered at the next meeting of the D.P.C. should be updated
In
view of the instructions issued in the references third cited it should not be difficult
for the Departments to get the C.Rs. of the Officers concerned up-dated. There
should be no occasion for the meeting of the D.P.C. not being able to be convened/postponed
on account of non-availability of C.Rs.
The
Departments of Secretariat are requested to keep the above instructions in view
and take immediate advance action for fixation of calendar of D.P.C. meetings in
so far as the Departments/Services under their control are concerned in consultation
with the General Administration Department immediately.
V.P. RAMA
RAO
Chief Secretary
to Government
OPEN - DPC Rules - References (open)
