GOVERNMENT
OF ANDHRA PRADESH
FINANCE
(FR.I) DEPARTMENT
Cir.Memo.No.10472/C/199/FR.l/2009 Dated: 29-04-2009
Sub: Earned Leave - Surrender of Earned Leave - Encashment during
the Financial year 2009-2010- Instructions - Issued.
Ref : l. G.O.Ms.No.238,
Fin. (FR.I) Dept., dt.13-08-1969
2. G.O.Ms.No.172, Fin. &
Plg.(FW.FR.1) Dept., dt.01-07-1974
3. G.O.Ms. No.221, Fin.&Plg.
(PW.FR.I) Dept., dt.23-08-1974
4. G.O.Ms. No.334, Fin.(FR.I) Dept.
dt.28-09-1977
5. Cir.Memo No.50798/1063/FR.1/79-1,
Fin. (FR.I) Dept.,dt. 22-11-1979
6. G.O.Ms. No.294, Fin. (FR-I) Dept.,
dt.16-11-1988
7. Memo.No.8672-A/305/FR-I/89-1, Fin.
(FR-I) Dept., dt. 13-04-1989
8. Cir.Memo No.15620/C/FR-1/2008, Fin.
(FR-I) Dept., dt.4-6-2008
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In the
G.O. 1st cited the scheme of Encashment of Earned Leave to all the
Government Servants (both Gazetted and Non-Gazetted) was introduced. In the Government order 2nd cited,
instructions were issued permitting the Government employees to surrender
earned leave not exceeding 15 days once in a year without actually going on
leave and to receive leave salary in lieu of the leave so surrendered. In the
reference 3rd cited it was ordered that temporary Government
servants appointed under Rule 10 (a) (i) of the AP. State and SubordinateService Rules will also be eligible to surrender fifteen days of earned leave
when the earned leave at their credit is thirty days as on the date of
surrender of leave, once at an interval of twenty -four months. Subsequently,
orders were issued in G.O. 4th
cited permitting the Government employees to surrender leave at any time not
exceeding 15/30 days within a block period of one / two calendar years
respectively with effect from 1-1-1977.
2. In the reference 6th cited,
encashment of leave was allowed to the employees once in a financial year
w.e.f.1-4-1989 instead of a calendar year as budget is formulated with
reference to the financial year and it will be convenient to fix the budget
estimates and to incur expenditure on the encashment of leave. In order to
regulate the expenditure, instructions were issued in Memo.No.8672-A/305/FR-1/89-1,date.13-4-1989 for encashment of earned leave, introducing the calendar for
surrender, category wise i.e. class IV,
Non-Gazetted and Gazetted Officers. This calendar has been reviewed and renewed
every year up to the financial year 2008- 09.
3. During the review of the issue for the
financial year 2009-10, it is observed that by permitting the employees to
surrender leave according to a calendar, the entire expenditure on encashment of
leave is compressed during September and February i.e., second half of the financial
year leading to concentrated outflow of funds, especially in last quarter of
financial year. Hence, it is felt appropriate to spread the expenditure
throughout the financial year, instead of second half of the financial year;
therefore, it is felt proper that the calendar for surrendering of earned leave
which was introduced w.e.f.1-4-1989 shall be dispensed with, with effect from
1st April, 2009.
4. In the above circumstances and after
careful examination, the Govt. hereby
issue the following instructions.
(a) The Calendar for surrender of
Earned Leave is dispensed with w.e.f 1-4-2009 and employees are here by
permitted to surrender earned leave at any time not exceeding 15/30 days within
a block period of one/two financial years w.e.f. 1-4-2009. All the conditions
prevailing before 1-4-1989 and other amendments issued on the subject till will
hold good.
(b) Government permit the employees who
have a balance of more than 285 days of E.L. as on 30th June 2009 to surrender
E.L. without waiting for completion of 12 months.
(c) Government permit those All-India
Service Officers, who have a balance of more than 285 days of earned leave as
on 30th June, 2009 to surrender E.L. without waiting for completion of 12
months.
(d) Government also clarify that 15
days are to be allowed in one financial year and 30 days in two financial years
and the condition of 12/24 months mentioned in the G.O.,2nd cited need not be
followed in those cases of All India Service Officers, who have a balance of
more than 285 days as on 30th June, 2009.
(e) Government extend the facility of
encashment of earned leave to the All India Service Officers soon after their
central posting is received, subject to satisfaction of other conditions.
5. Further as per the instructions
contained in the Cir.Memo.5th cited that in the case of employees who surrender
earned leave as on 1st January or 1st July in any year, the number
of days of earned leave so surrendered should, in the first instance, be
deducted from the earned leave account and thereafter the advance credit of
earned leave as per eligibility due for that half year be added as on 1st January/
1st July, are also to be followed for the Financial Year 2009 -
2010.
6. The Departments of Secretariat / Heads
of Departments are requested to keep these instructions in view while
sanctioning the surrender of earned leave for purpose of encashment during the financial
year 2009 - 2010.
7. All the Treasury Officers/ State Audit
Authorities, Pay and Accounts Office, Hyderabad and Deputy Financial Advisor,
Projects / Directors of Accounts of Major Projects are requested to follow
these instructions scrupulously while dealing with the bills for encashment of
earned leave during the financial year 2009-2010.
Dr. Sameer
Shanna
Secretary
to Government (F.P)
