GOVERNMENT
OF ANDHRA PRADESH GENERAL
ADMINISTRATION (DPC-1) DEPARTMENT U.O. Note
No.29396.A/DPC-I/2012-1 Date.11-9-2012 Sub: DPC- Convening of (a) DPC Meeting for Heads of
Departments (Non-Cadre); (b) DPC meeting for fourth level Gazetted and above officers;
and (C) screening Committee Meetings for third level Gazetteed officers - Panel
year 2012-13 Proposals - called for - Earlier instructions reiterated - Reg. Ref: 1. U.O.Note No.
29417 /DPC.I/2011-1, G.A. (DPC-1) Department, dt. 23-9-2011. 2.
U.O.Note No. 17290/DPC-1/2011-1, G.A. (DPC-1) Dept., Dt.9- 6-2011. 3.
Cir.Memo No.29381-B/DPC-I/2011-1, G.A.(DPC-1) Dept., Dt.3-10-2011. @@@@@ Instructions
were issued from time to time in each panel year so as to enable the
departments of secretariat to furnish DPC / Screening Committee Proposals for
speedy Conduct of DPC / Screening committee Meetings. It was experienced during
the panel year 2011-12 that a large number of proposals were received in the
months of June to August and in some cases, the proposals were received after
15-8-2012. The bunching of proposals towards the end panel year is resulting in
rushing through the proceedings without adequate scrutiny of the relevant
records. Therefore, the departments are advised to send proposals for the panel
year 2012-13 well in advance for timely convening of DPC / Screening committee
Meetings. The Departments shall furnish the proposals at the beginning of panel
year i.e., in the month September. 2. PANELS PREPARATION FOR THE YEAR
2012-13: As the Departments are aware that the panel year 2012-13 has started from
1-9-2012, it is felt necessary to reiterate the earlier instructions and also
to mention certain important points which may be followed for convening of DPC /
Screening Committee meetings well in advance. 3. PROPOSALS SHOULD BE SENT IN FULL
SHAPE: In this context, it is to be stated that the proposals received from
some of the departments are either in incomplete shape or defective, despite clear
instructions issued in U.O. Notes cited above and therefore, G.A. (DPC)
Department had to return the proposals to the respective departments for
rectification. As a result, there is delay in convening DPC meetings. 4. UPDATING OF ACRS: It is also observed
that one of the reasons attributed for not submitting proposals for DPC /
Screening Committee meeting by the Departments concerned is that
non-availability of ACRs of the eligible officers on hand as on the date of
starting of panel year, despite stipulation of rules that the ACRs of the
officers have to be initiated in the month of April for the preceding financial
year by the Reporting officers every year. All the Secretariat Departments /
Heads of Departments are, therefore, requested to ensure that the ACRs are kept
ready well before the panel year starts. They are requested to furnish the
performance of the individuals in the proforma prescribed in the U.O.Note 2nd
cited along with original ACRs for the last five years i.e., from 2007-08 to
2011-12. 5. The following points shall be noted
while preparing the Note for DPC / Screening Committee. a) The Panel year for 2012-13 Commenced
on 1-9-2012; the qualifying date for the panel year 2012-13 is 1-9-2012; and
the vacancies in the panel should be the vacancies arise from 1-9-2012 to
31-8-2013 only, as per Rule 6(b) of APS&SS Rules, 1996. The vacancy
position may be sent to G.A. (DPC) Department in the proposals, as early as
possible. If vacancies are not available for the panel year 2012- 13, the
appointing authority has to take action as per Para 6 (b) (i) of APS&SS
Rules, 1996. Retirement vacancies those are arising on 31-8-2013 shall not be
counted for estimation of vacancies for the present panel year 2012-13 and such
vacancies will be counted for the next panel year i.e., 2013-14.
b) DPC / Screening Committee Note,
Proforma, Seniority List of the officers etc., and Court orders / G.Os / References
thereon and the· decision taken by the Department thereon, as per G.O.Ms.No.
187, G.A. (Ser.B) Department, dt.25-4-1985, Should.be clearly indicated at
appropriate place.
c) Particulars of disciplinary cases
against the officers like charges, Punishments, criminal cases etc., and Court
orders / G.Os / References thereon, indicating the latest stage and the
decision taken by the Department thereon, should be clearly indicated at appropriate
place.
d) In some cases, courts are issuing
directions suspending or setting aside the disciplinary proceedings /
punishments against officers in the zone of consideration or issuing directions
to consider the names of charged officers without reference to charge memo / orders
for promotion. In such cases, the Secy./ Prl.Secy./ Spl. Chief Secy. to Govt.,
Concerned has to specifically state whether the department has gone in appeal
or filed stay vacation petition etc., and the Department has to take a stand
whether to consider such cases or not, before sending the proposal to the G.A.
(DPC) Department. In some cases, the Departments are not filing counter affidavit
or vacate petitions against the Interim Orders passed long back by the Courts, which
is not correct.
e) ACRs for the years from 2007-08 to
2011-12 in the prescribed proforma illustrated in ref. 2nd cited,
with counter signature and official stamp in respect of all the officers who
come within the zone of consideration should be furnished with the proposals.
The Departments have to furnish the ACRs of all the individuals shown in the
seniority list including those who are facing charges or involved in
disciplinary Proceedings. The Departments have to furnish old ACRs of persons
who are on long leave and also furnish Non-Initiation Certificate for the leave
period. Further, the ACRs of the individuals for the year 2011-12 should be in
the modified format as issued in the G.O.Ms.No. 580, G.A. (Ser.C) Dept., dt.12-10-2011.
f) The Department is to specify the
cadre strength, number of persons working against the cadre strength in the
Department, number of persons working on deputation in the same cadre duly
furnishing the reasons and also inform whether Finance Department agreed to such
proposals. In case of deputation vacancies, Government orders allowing
such deputations should be enclosed to the proposals. The Departments have to
specify whether the officers working on deputation are approved probationers or
deemed to be approved probationers or not.
g) Zone of consideration for promotion
is 1:3 and where rule of reservation in promotions for SC / ST / DA candidates
is applicable, the restriction of zone of consideration of 1:3 shall not be
applicable.
h) The Departments are also informed
that minimum service in the feeder category for promotion shall not be relaxed.
However, where it is necessary in the public interest to fill emergently the vacancies,
the appointing authority may invoke Rule 10 (a) of APS&SS Rules, 1996 in
case of officers who are approved probationers or deemed to be approved
probationers as on 1-9-2012 only and orders should be issued in the form of
G.O., and copies of the same should be enclosed to the proposals. Under no
circumstances the relaxation of rules or invocation of Rule 10 (a) shall be
resort- ' ed to the officers who are not approved probationers as on qualifying
date i.e., 1-9-2012.
i) DPC / Screening Committee proposals
should be in the name of the Secretary / Principal Secretary / Special Chief
Secretary to Government of the Administrative Departments concerned and should
be attested by an officer not below the rank of Deputy Secretary to Government.
j) Statement showing the vacancy
position with justification and date, keeping in view the G.O.Ms.No.154, S.W.
(ROR) Dept., dt. 30- 7-2008, should be enclosed to the proposals.
k) Copy of the proceedings of the
previous panel and extract from Roster Point Register in respect of previous
panel (Where ROR is applicable) should be enclosed to the proposal.
l) The Department has to furnish the
proposals at-least one month in advance so as to enable the GA. (DPC)
Department to scrutinize the proposals and place before the DPC / Screening
committee.
m) the Departments have to ensure that
the DPC proposals are processed and furnished to the DPC ordinarily in the
month of September for preparation of panels for promotion. If there is any administrative
exigency in view of the court cases / orders etc., in the last month of panel
year, the Departments concerned have to obtain permission of the chief
Secretary to Govt., and then furnish proposals to G.A. (DPC) Department.
n) In Some cases, the Departments are
furnishing the proposals wherein certain officers were charged or facing
disciplinary proceedings, but by the time of DPC/Screening committee meetings, the
Departments are informing that the; aid charges are dropped. In such cases, the
Departments are requested to furnish the proposal after charges are dropped.
o) It is necessary that the Spl. Chief
Secretary / Principal Secretary / Secretary to Govt., of the Department
concerned and Head of the Department attend the DPC / Screening Committee
Meetings. If they are unable to attend the meetings, the same has to be
intimated to the chairman of the Committee and permission taken for postponement
of the scheduled meeting as per the instruction issued vide reference 3 cited
above. P) DPC / Screening Committee proceedings may be approved and published
as panel, as early as possible preferably within 15 days from the date of issue
of DPC / Screening committee Proceedings. Further the Departments are informed
that the recommendations of the DPC / Screening Committee shall be approved and
orders should be issued on or before 31-8-2013 so that the panel can be operated
till 31-12-2013 or till a new panel is prepared whichever is earlier.
6. All the Department of Secretariat are
also requested to adhere to the instructions issued from time to time in the
matter, consult the Heads of Departments wherever necessary and furnish the DPC
/ Screening committee proposals in six sets through an U.O. Note, as early as
possible keeping in view the above guidelines for taking necessary action to
place the same before the departmental promotion committees / Screening Committees
for preparation of panels for the panel year 2012-13. MINNIE
MATHEW, Chief
Secretary to Govt.
 |
UO.Note:29396, Dt:11-09-2012 | State and Subordinate Service Rules - Convening of DPC meetings
Tuesday, December 14, 2021
0
