GOVERNMENT
OF ANDHRA PRADESH
GENERAL
ADMINISTRATION (SER.A) DEPARTMENT
Memo No. 1197/Ser.A/94-1
Dated 20-10-1994.
Sub: Public Services - Ensuring prompt communication of
Seniority lists, commencement, and declaration of probation etc. - Instructions
- Issued.
Ref: 1. G.O.Ms.No. 201. G.A. (Ser.A) Dept.,
dated 1-2-1962.
2. Govt. Memo. No. 2011/Ser.A/62-2.
G.A.D., dated 27-7-1962.
3. Govt. Memo. No. 2549/Ser.A/68-1.
G.A.D., dated 29-1-1969.
4. G.O.Ms.No. 291, G.A. (Ser.A) Dept.,
dated, 10-5-1984.
5. Govt. Memo. No. 1008/Ser.A/85-1.
G.A.D., dated 25-7-1985.
6. Govt. Memo No. 1518/Ser.A/86-1,
G.A.D., dated 18-10-1986.
7. Govt. Memo. No. 856/Ser.A/93-2.
G.A.D., dated 21-8-1993.
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In the
G.O. fourth cited, orders were issued to the effect that all the appointing
authorities should take prompt action for the preparation. publication and
maintenance of seniority lists up-to-date every year on priority basis. Further
in Government Memo fifth cited all the Departments of Secretariat were
requested to bring the above instructions to· the notice of all the concerned
to ensure that the instructions arc implemented scrupulously without giving
scope for complaints in this regard.
2. It is observed by Government that
inspite of the position set out in Rules 24, 25 and 26 of the Andhra Pradesh
State and Subordinate Services Rules and the instructions issued by the
Government requesting prompt action in the matter of declaration of probation
of Officers, delays have been occurring in the declaration of probation of
Officers and also in the preparation of seniority lists. The Government.
therefore. while reiterating the instructions issued earlier in the references
first to third cited, have directed, in Government Memo sixth cited, that the
appointing authorities should invariably maintain a register of probationers in
the proforma prescribed and ensure that timely action is taken to declare
probation of the concerned members of service with a view to avoid hardship to
them. it has also been directed to take up simultaneously preparation of
seniority lists in respect of each category of posts. The Heads of Departments
were instructed to send a report every quarter indicating the up-to-date
position in regard to declaration of probation of the individuals concerned as
well as finalisation of seniority lists to Government in the concerned
administrative Department of Secretariat. At the same time the Departments
Secretariat were also requested to send similar particulars to General Administration
(S.U.) Department.
3. In Government Memo seventh cited, all
the Heads of Departments have been directed to verify about the preparation and
publication of seniority lists or declaration of probation of regularisation of
services arc made in time.
4. The Joint Action Committee of
Employees, Teachers and Workers have represented to the High-Power Committee
headed by Sri A.Y.S. Reddy, I.A.S. Principal Secretary to Government,
Panchayati Raj and Rural Development Department to take up urgent steps to ensure the preparation and publication of seniority lists, declaration of
probation and regularisation of services are made in time.
5. The High-Power Committee after
detailed examination have recommended to Government to evolve a workable procedure
under which seniority lists are finalised by providing ample opportunity to the
employees to prefer their objection and claims and to maintain list by each
appointing authority on a specified date duly providing for a grace period to
meet any unforeseen contingency.
6. Government alter careful consideration
accept the above recommendation. The Government, therefore, reiterate the
instructions issued in the references cited and all the Departments or
Secretariat and all the Heads or Departments are requested to implement the
instructions scrupulously without giving scope for complaints.
7. Government prescribe the following schedule
for preparation and finalisation, or seniority lists to be followed by all the
Departments
|
1)
|
Preparation and publication of provisional seniority list or all the categories under the administrative control of the Department. |
: |
31-3-1995
|
|
2)
|
Consideration and finalisation of
objections if any received
|
: |
30-6-1995
|
|
3)
|
Publication or final list or
seniority list
|
: |
31-8-1995
|
8. It is observed that in the absence or
seniority list the appointing authorities are making promotion on adhoc basis
and this practice has been leading to litigations. The Andhra Pradesh Administrative
Tribunal has also adversely commented upon the practice or giving adhoc
promotions basing on temporary seniority lists. All the Departments or the
Secretariat, Heads or Departments are therefore requested to give utmost
importance for the preparation or seniority lists pertaining to their department
and that they are finalised as per the schedule given above.
K.
JAYABHARATH REDDY
Chief
Secretary to Government
